Privacy Policy

Last updated: 21 June 2026

This policy explains how Kiyo Data and AI Consulting Ltd ("we", "us") collects, uses, and protects your personal data when you use our website (practical-ai.space) or book our training and consulting services. We are registered in England and Wales under company number [PLACEHOLDER: company number] with a registered office at [PLACEHOLDER: registered office address].

1. Who we are

Kiyo Data and AI Consulting Ltd is the data controller responsible for your personal data. If you have any questions about this policy or how we handle your data, contact us at hello@practical-ai.space.

2. What data we collect

We only collect the personal data we need to provide our services:

• Contact details - your name and email address, when you download a free guide, book a session, or email us.
• Booking details - your name, email, and payment information when you purchase a session. Payment is processed by Stripe; we do not store your card details.
• Analytics data - aggregate, anonymous usage data (pages visited, browser type) via our privacy-friendly analytics provider. This is not linked to your identity.

3. Why we collect it (legal basis)

Under the UK GDPR, we rely on the following lawful bases:

• Consent - when you download a free guide or join our email list. You can withdraw consent at any time.
• Contract - when you book a paid session, we process your data to deliver that service.
• Legitimate interests - to respond to your enquiries and improve our website, where this doesn't override your rights.

4. Who we share it with

We do not sell your data. We share it only with the following service providers, who process it on our behalf:

• Formspree - handles our contact and guide-download forms.
• Stripe - processes payments securely. Card details never touch our servers.
• Calendly - manages session scheduling.
• Our analytics provider - anonymous traffic data only.

We would only disclose your data to third parties if required to do so by law.

5. How long we keep it

We keep your data only for as long as necessary: booking records are retained for [PLACEHOLDER: retention period, e.g. 7 years for tax/accounting purposes]; mailing-list data is kept until you unsubscribe. You can request deletion at any time (see Your rights below).

6. Cookies

Our site uses a minimal set of cookies for analytics. We do not use advertising or tracking cookies. The analytics script we use does not set personally identifying cookies.

7. Your rights

Under UK data protection law you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request deletion of your data ("right to be forgotten")
• Object to or restrict our processing of your data
• Withdraw consent at any time (without affecting processing already done)
• Receive a copy of your data in a portable format
• Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

To exercise any of these rights, email hello@practical-ai.space.

8. International transfers

Some of our service providers (Formspree, Stripe, Calendly) process data outside the UK. We only use providers that offer appropriate safeguards, such as UK International Data Transfer Agreements or recognised certification schemes, to ensure your data is protected to UK standards.

9. Changes to this policy

We may update this policy from time to time. The "last updated" date above will always reflect the most recent version. Material changes will be highlighted on our homepage or notified to you by email where we hold your address.

10. Contact

For any privacy questions or requests, contact us at hello@practical-ai.space or write to: Kiyo Data and AI Consulting Ltd, [PLACEHOLDER: registered office address].